Once you have determined that a message is approved for sending to the membership and that it complies with the appropriate communication template, you are ready to send it out.   The following directions will send a message to the entire membership and should be used for official NASIG announcements and business.

Another means of reaching the membership is the NASIG-L list.  It should be used for membership discussion and announcements.  NASIG-L will reach all members except for those who have opted out of the list.

Step #1: Login with your username and password to the Website Administration Module - https://secure.associationsonline.com/amo/nasig/index.cfm.

Step #2: Once you are in the Administration module, click on the Messaging button in the menu across the top of the page.

Step #3: Then Select Recipient Type by choosing which portion of the membership you want to send your message to from the drop-down menu. When sending a message to the NASIG Membership you will be able to choose from a few categories of members under the MISCELLANEOUS heading in the Select Recipient Type menu: * Active Individuals - Active members who have paid their membership. * All Individuals - Active and inactive members (based on dues payment and contact preferences). * Primary Contacts -Individual with special privileges to edit the contact information for an organization or for any individual who belongs to it. Generally, DO NOT USE All Individuals to send messages to the NASIG membership. DO USE Active Individuals for messages that you wish to reach the entire membership.

Step #4: On the right-hand of the screen, you will see a blank to change the From Address for your message as well as the Reply To Address. These addresses will default to the registrar's e-mail address and your e-mail address respectively, but you will want to change the From Address to the appropriate nasig.org email address (for example, if the message is in regards to this year’s award winners change the address to awards@nasig.org). The Reply To Address can be changed to the address of the individual who sent the message to lists@nasig.org, unless otherwise specified within the text of the message.

Step #5: Copy and paste the subject line from the email message sent to lists@nasig.org into the Message Subject blank and add the word NASIG: in front of the message subject so that the members will know it is not spam. Also copy and paste any CC e-mail addresses that the sender wants to have included if they are specified in the message. WARNING - Do not include any attachments with these emails. If the sender wants to send a document, instruct them that they will need to upload the document and link to it within the e-mail message. If they have sufficient permissions to upload documents, they can use the Uploading and Removing Files instructions to upload the file to the NASIG website. If they do not have permission to upload documents, you can upload the document for them using the aforementioned instructions.

Step #6: Copy the sender’s message from their email and click on the Paste as Plain Text button. Paste the message content into the pop-up window. Then click the Insert button to close the pop-up window. This will put the text in the message box but you will need to add any links to any URLs or email addresses that were hyperlinked in the original message.

Step #7: To add links, highlight the text you wish to link and click the Link button. A pop-up box will appear for you to enter the URL or the email address. Click the Insert button to close the pop- up window.

Step #8: At the bottom of the page, you can check a checkbox to Append Username & Password Information to Email Messages?. If the message makes reference to logging into the NASIG website or if the sender asks for this information to be included in the message, click this checkbox. If neither of these things is true, you can leave it unchecked.

Step #9: Proof the text one last time and click the Send Message button. Once the message has been sent you will see a long list of all of the addresses the message has been sent to. Don’t forget to reply to the sender and the lists@nasig.org address with the message - “Your message has been sent to the NASIG membership.”

In some instances you may also want to publicize an event or program outside of NASIG communication channels. In these case be sure to follow the Publicity Guidelines for NASIG Committees and the General Announcement Template, both available courtesy of the Publications/PR Committee.